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Special Events

Show All Answers

1. Will you hold your event on a city street or in a city park or parking lot?

If yes, submit your Special Event Request and Questionnaire (PDF) to the City Manager's office:
55 W Church Street
Room 216
Martinsville, VA 24112
Phone: 276-403-5182

If no, please make sure that you are compliant with any other permitting or inspection requirements that are detailed in further questions.

2. Do you have insurance coverage for this event with a minimum of $1,000,000 in general liability coverage listing the City of Martinsville as an additional insured party on the policy?

If yes, provide a copy of the insurance certificate to the City Manager's office at:
55 W Church Street
Room 216
Martinsville, VA 24112

If no, obtain the necessary insurance coverage for the event and submit an insurance certificate as required.

3. Have you submitted a plan to the Police Department to control parking, crowds, and vehicular traffic?

If no, contact the Police Department at 276-403-5304 to discuss crowd control and policing issues.

4. Have you submitted a plan to the Fire Marshal detailing fire and rescue arrangements?

If no, contact the Fire Marshal at 276-403-5200 to discuss fire and rescue issues.

5. Do you require assistance from the Sheriff's Motorcycle Brigade for parade escort assistance?

If yes, contact the Sheriff at 276-403-5151 to discuss parade escort assistance.

6. Will your event require street closures?

If yes, contact Public Works at 276-403-5154 to discuss closures and times.

7. Have you made arrangements for trash clean-up and removal?

If no, contact Public Works at 276-403-5154 for requirements.

8. Will your event require utility services beyond those available at the site?

If yes, contact the Utility Billing Department for temporary electric and water service at:
55 W Church Street
Room 103
Martinsville, VA 24112
Phone: 276-403-5146

9. Will you erect tents, stages or other temporary outdoor structures?

If yes, contact Inspections at 276-403-5173, or visit their office for any necessary permits and requirements. Their office is located at:
55 W. Church Street
Room 215
Martinsville, VA 24112

10. Will you have amusement rides and devices that may include but are not limited to carnival rides, inflatables, climbing walls, etc.?

If yes, contact Inspections to ensure that each device has been properly inspected and necessary permits have been obtained. They can be called at 276-403-5173, or visited at:
55 W. Church Street
Room 215
Martinsville, VA 24112

11. Will you use a sign to advertise your special event?

If yes, contact the Zoning Office for sign code compliance. They can be called at 276-403-5380, or visited at:
55 W Church Street
Room 215
Martinsville, VA 24112

12. Will you sell or serve beer, wine and/or liquor?

If yes, contact the Virginia Department of Alcoholic Beverage Control (ABC) or Roanoke Regional Office at:
2943 D Peters Creek Road
Roanoke, VA 24019
Phone: 540-562-3604

Once state licensing is received contact the City of Martinsville Commissioner of the Revenue to obtain your local ABC license. They can be called at 276-403-5131, or visited at:
55 W Church Street
Room 101
Martinsville, VA 24112

13. Will either you, or food vendors participating in the event, prepare and/or offer any food products, free or for sale, that will be for public consumption?

If yes, contact Henry/Martinsville Health Department:
295 Commonwealth Blvd
P.O. Box 1032
Martinsville, VA 24114
Phone: 276-638-2311
Fax: 276-638-3537

Each food vendor must contact the Health Department and either obtain a permit to operate a temporary food establishment or prove that you qualify as being exempt from the requirements of the Food Regulations. Download Application for Temporary Restaurant Permit (PDF). Find more Health Department information regarding food safety or food regulations.

After contacting the Health Department, each food vendor must register with the City of Martinsville Commissioner of the Revenue for City of Martinsville Meals Tax Collection. Download the Meals Tax Registration Form (PDF) and submit it at
55 W. Church Street
Room 101
Martinsville, VA 24112
Phone: 276-403-5131

Food trucks/trailers must have a current fire inspection. Please contact the Martinsville Fire Marshal at 276-403-5200 10 days prior to the event to verify the current inspection.

14. Will food vendors be selling or offering home-canned or processed food items (including jams, jellies, honey, preserved food, etc) or making apple butter?

If yes, contact the Department of Agriculture and Consumer Services Division of Dairy Foods:
210 Church Avenue SW
Roanoke, VA 24011
Phone: 540-562-3641
Fax: 540-857-7582

Each vendor offering these items must comply with proper production techniques for safely processing foods and properly label all items offered. Some home-processed products may not be allowed. Find more Department of Agriculture and Consumer Services information regarding food safety.

15. Will you be selling merchandise or food?

If yes, you must register for a Virginia sales tax number by downloading and filing Form R-1 (PDF) from the Virginia Department of Taxation to collect, report and remit the sales tax. Instructions (PDF) for State Business Registration Form.

16. Will you be conducting dances at your business location?

If yes, contact the Martinsville City Manager's office for permit requirements at 276-403-5182.

17. Have you completed all the above requirements that you answered "yes" to?

If yes, congratulations! you have completed all the permitting and licensing requirements to hold a safe and successful special event in the City of Martinsville! Please provide a list of vendors (XLSX) participating in your event, 5 days prior to the event, to the Commissioner of the Revenue office:
Martinsville Municipal Building
55 W Church Street
Room 101
Martinsville, VA 24112

If no, contact any necessary departments to start the permitting and inspection process with their office. When this is complete, proceed to the Commissioner of the Revenue office for final permitting and licensing requirements.